Property maintenance in Tallinn and Harju County

Technical property maintenance is the regular inspection and servicing of a building and its technical systems, together with the repair of minor faults, so that the building stays safe and in working order. It differs from property management, which mainly covers accounting, budgets and association paperwork.

Technical maintenance usually covers the heating substation and heating system, water and sewerage, ventilation, the electrical system and lighting, the roof, rainwater system, facade and common areas. Kiirhaldus24 helps organise this work through one point of contact: we draw up a maintenance plan, find a suitable partner specialist for each system and keep the history of completed work in one place.

The service suits apartment associations (KÜ), owners of commercial buildings and offices, and property managers who want the building's technical condition to be monitored consistently. Under the Estonian Apartment Ownership and Apartment Associations Act, managing the jointly owned property is the association's task, and the Building Code requires the owner of a building to keep it in good order.

For an association board, a maintenance contract means not having to find a new contractor every time something breaks. Many boards look for a management company specifically for technical work; in that case Kiirhaldus24 can be the technical partner alongside the association's accounting and financial management. For commercial buildings and offices, planned maintenance helps avoid downtime and keeps the environment reliable for tenants. Property managers can use us as a partner who organises technical work across several buildings.

A heating substation (küttesõlm) is the unit where heat from the district heating network is transferred to the building's heating system and used to produce hot water. Its settings directly affect both residents' comfort and heating bills, so it needs regular checks.

Servicing a heating substation usually involves checking pressures and temperatures, filters, pumps, valves and control settings, and making sure the system is ready before the heating season begins. Building systems maintenance also covers checks on ventilation units, pumps, drainage and electrical distribution boards. The specific tasks are agreed in the maintenance plan. If larger repairs are needed, we organise them through our Heating and Gas Work, Plumbing and Sewerage or Electrical Work services.

A maintenance contract is a long-term agreement that sets out which systems are serviced, how often and to what extent, and how communication works when a fault occurs. Planned inspections help spot problems before they turn into costly emergencies.

A maintenance contract usually includes a maintenance plan with inspection intervals, seasonal tasks (such as preparing the building for the heating season and checking the roof and rainwater system), receiving fault reports and organising the work, documenting completed work, and recommendations for planning repairs in the years ahead. An association can use these recommendations, for example, when drawing up a long-term repair plan.

Technical property maintenance starts from €0.14/m² per month. The final price is as stated in the quote, because it depends on the building's size, age and range of technical systems.

The main factors are the heated floor area and number of storeys; the building systems, for example whether there is a heating substation, mechanical ventilation or a lift; the required frequency of inspections; the scope of seasonal tasks; and whether minor repairs are included in the contract or ordered separately. The quote states clearly what the monthly fee covers and which work is invoiced separately.

One point of contact means that all of a building's technical questions, from the heating substation to the roof and outdoor pipelines, go through one team. The board or property manager does not need separate contracts and communication with every trade.

Where needed, Kiirhaldus24 also organises related work: courtyard and facade cleaning through Pressure Washing and Outdoor Pipeline Maintenance, stairwell cleaning through our Cleaning Services, and repairs through Repair and Construction Work. The contractor and contracting party are specified in the quote or contract. We serve Tallinn and the whole of Harju County.